How to keep track of employee hours:5 Most Effective Ways

How to keep track of employee hours
(Last Updated On: September 25, 2019)



How to keep track of employee hours|Tracking employee hours is an important practice for many companies. They spend valuable resources to integrate tracking systems throughout their offices. But, there are some cheaper options available, which only need an internet connection. Using their technology, companies can subscribe to online employee time-management platforms.

These platforms make it easier and more convenient for companies to manage employees.

Before discussing effective tracking practices, we should understand why tracking is important. If a company is spending money to integrate tracking systems there must be some benefit to it.

What are the Benefits of Work Hour Tracking?

There are many benefits to tracking employee work hours. Here are some of the most prominent ones:

  • Accuracy of employee attendance

While it may not seem like a big deal in an office setting, imagine a labor-intensive setup. A factory can have hundreds, if not thousands of employees. With so many employees, maintaining manual leave records is not a practical solution. Automated systems can help to find areas for improvement at work and the accuracy of attendance records.

  • Ease of generating payroll

Many systems today are capable of integrating with many payroll platforms. By compensating for leaves and overtime pay, these systems accurately manage a company’s payroll.

  • Billable Hours

A majority of businesses charge their client based on employee working hours. Time management systems improve the accuracy of a company’s billable hours.

  • Meeting regulatory compliance standards

In most cases, state and federal laws are in place to regulate overtime pay. Using time management systems, companies are able to show transparency of compliance.

Now that we understand why tracking employee hours are important, let’s move on to the how.  There are many ways for a company to track the working hours of its employees.

Let’s take a look at some of the most effective ones in detail.

How to keep track of employee hours: 5 Most Efficient Ways

Many companies use data collected from automated time management systems to improve productivity. Studies have shown that regular breaks can increase productivity. If your employees aren’t taking enough breaks, you can encourage them to.

Here are 5 ways you can track employee working hours:

  • Physical Time Management Systems
  • Biometric Time Clocks
  • Desktop Tracking
  • Mobile Apps
  • Online Tools

#1. Physical Time Management Systems

Physical time management systems are still one of the most common today. Even though they have a major flaw, companies find it to be a convenient system.

Physical time management systems are usually found in labor-intensive workplaces like factories. Since most workers do not have access to computers, these devices are placed at entrances.

Workers can enter their PINs or swipe cards at these terminals. The biggest flaw with this system is that workers can misuse it. By sharing their PINs or ID cards, some ask colleagues to sign them in as well, if they are running late.

#2. Biometric Time Clocks

Biometric time clocks follow the same principals of other physical time management systems. But, they have one addition that makes them much more reliable.

Biometric scanners are more secure, unlike other systems that use keycards and PINs. The drawback is that some people believe fingerprint scanners are unsanitary. This is not true. Extensive research found that biometric scanners carry the same bacteria as a doorknob.

#3. Desktop Tracking

Desktop tracking allows employees to manage timesheets using virtual time management systems. Many companies have systems that start the log when an employee uses their computer.

This is an accurate system to track employee hours since it can also track time spent on breaks. The only drawback is that the system is not usually accessible if the employee is working from home.

#4. Mobile Apps

To cater to the shift in employee trend to work remotely, many companies are shifting to apps. Many mobile apps can allow an employee to sign in for work from anywhere in the world.

These apps are also capable of integrating with payroll systems. Additionally, they allow supervisors to approve working hours as well. The drawback is that employees may misuse it and sign in without actually working.

#5. Online Tools

There are online tools available, which companies use as alternatives to traditional systems. These cloud-based systems can integrate better with payroll and other management software.

Additionally, they offer more flexibility to employees and more customization options for employers. Managers will be able to detect extra overtime earlier and manage workflow better.


Technology has allowed for tremendous advancements in work hour management systems. With a simple internet connection, many businesses are able to manage their employee work hours better. Using the tracking practices outlined in this blog, you can increase employee productivity.

Soumik Ghosh

About Soumik Ghosh

Hello Readers,I am Soumik Ghosh,founder of Tekkibytes. In this blog I write about buzzing Technology news Tips,Internet Marketing etc.By profession, I am an SEO expert involved in Digital Marketing for more than 8+ years now. I am personally Google analytics certified and also Yoast certified SEO expert. Blogging I believe, is my passion and a way to express my knowledge with others.If you want to know more about me feel free to explore my LinkedIn profile. You can also connect with me via the contact us form or via the email specified, I will be more than happy to connect with you.Stay Connected!

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